Setting Up Your Class For the Semester
Prepared Friday, March 4, 2011

There are six basic steps to setting up your classes for the semester.  If you follow them in order things will go smoothly for you

1. Create Grade books

2. Setup Link

3. Set Final Marks

4. Set Options

5. Create Assignment Types

6. Add Students

Step 1 - Create Grade Books

1. Log into Aeries and go to your Grade book.  Click Here to Add a Gradebook and Get Started.
2. When adding your classes add one class at a time.  It is tempting to add them all at the same time.  The problem with adding them all at the same time is that the students from each class will be added to all the classes.
3. Click the one section that you want. 
4. Click Next. 
5. Set the class information.
   1. Set the Pd (period number).
   2. Set the Description of the class.
   3. Set the Term.  (F for Fall) and (S for Spring)
   4. You can set the grade range if you like.
   5. Set the Start Date and the End Date.
   6. Only select one section.  This tells Aeries where to get the students from.
   7. Click Apply Changes.

    

6. At this point Aeries will want you to add your students.  DO NOT ADD STUDENTS YET.
7. Click back to Edit Gradebooks. 
8. Click Add New for the next grade book. 
9. When you add the individual classes add one class at a time.  You might be tempted to hold Ctrl for multiple sections.     DO NOT DO MULTIPLE SECTIONS.

Step 2 - Setup Link

The reason we setup links is so we can setup similar classes at the same time.  For example, if you have 2 classes that will have the same exact assignments you only have to enter them once.

1. Click Link Gradebooks at the top. 
2. Right now all classes are ungrouped.  All classes with 0 are ungrouped. 
3. Set your similar classes to the same number.  Remember 0 means ungrouped. 

Step 3 - Set Final Marks

The Final Marks are assigning a letter grade to a percentage.

1. Click Final Marks.
2. Set your percentages for the letter grades.  Here is an example. 
3. Don't forget to Apply Changes. 

Step 4 - Set Options

You can set your personal preferences in options.  Make sure you do this for each class.  If they are linked you only have to do it once for both classes.

1. Click Set Options on the left side of the screen. 
2. Set your personal preferences.

Step 5 - Create Assignment Types

You are almost done.

1. Click Edit Assignment Types. 
2. There are two ways to setup Assignment types.  The first way is Weighted and the second way is non Weighted.  
3. To begin with, click the box for "Doing Weighted Scoring."
4. Set the Code and type the Description. 
5. Set all your codes and make sure your % of Grade equals 100%. 
6. If you don't want Weighted Scoring don't click the box. 
7. You still have to add in Description types but you don't have to worry about % of Grade.

Step 6 - Add Students

You are now ready to add your students.

1. Click Gradebook Maintenance. 
2. Click Enter/Leaves. 
3. Click Students Need to be added to these Gradebooks.
4. Check your classes.  Look them over and make sure the right number of students are being added to each class.  If there are too many you have probably added two classes to one class.
5. Click Add All Students. 
6. Click Ok when asked. 

You should now be set for the remainder of the school year.