Monday, February 4, 2007

Learning About Microsoft Excel

Microsoft Excel is for keeping track of information in charts.  Here is some basic ideas for using the program.

There are three terms you need to know.

cell = Excel is made up of lots of cells. Whatever you put in one cell stays in the cell.

column = The horizontal cells make up the columns.

Here are 2 columns

rows - the horizontal cells make up rows.

Here are 2 rows.

Lets type information for a short address book.

1. Click Cell A1.

2. 

3. Type Name.

4. Click B1. 

5. Type Address.

6. Click C1. 

7. Type City.

8. It is important whenever you type you make sure you are typing in the right cell. 

9. I finished my list with phone numbers and e-mail addresses.  Do you see a problem.    The problem is that Phone number is cut off.  Lets fix that.

10. Place your mouse in between the E column and the F column. 

11. You will know if you did this right if your mouse turns into two arrows.

12. When it turns into 2 arrows give it a double click.

Getting ready to print.

Spreadsheets will usually fit better if the paper is rotated to print in landscape.

Here is the difference. 

Here is how to change it:

1. Click File.

2. Click Page Setup. 

3. Click Landscape so it has a green circle. 

4. Click Ok.